Job cost tracking for subcontractors

Answer “how much did we spend last week?” on the spot.

Construction PM is job cost tracking built for subcontractors: labor hours, materials, change orders, and scope tracked against every job in MasterFormat structure, so Monday cost meetings stop being a scramble.

Book a walkthrough All features

Labor tracking

Capture labor hours where the work happens.

Construction PM captures labor hours from the field through a foreman-friendly daily view and through imported Connecteam daily job reports. Hours post against the job and the scope, not a generic bucket, so labor cost always reconciles with what was actually built that day.

Foreman view for daily quantities by crew, cost code, and scope.
Connecteam daily job report import (one-way, import only) to avoid double entry.
Labor posted against MasterFormat scope for clean cost roll-ups.

Materials tracking

Purchase orders, deliveries, and invoices tied to the job.

Materials are scanned and auto-populated from the material catalog after the project manager uploads invoices. Materials are then tracked as they are ordered, delivered, and invoiced. Project managers create purchase orders from a job, dispatch them to the supplier, and track each delivery (including partial deliveries) until the order is fully received.

Create, send, cancel, and resend purchase orders to suppliers, with active and delivered POs grouped per job.
Partial delivery tracking with remaining quantities visible per PO line item until the order is fully received.
OCR and AI invoice scanning matches supplier invoices to the original PO and posts the line items to the correct scope.

MasterFormat scope structure

Scope organized the way estimators and owners already think.

Scope in Construction PM follows MasterFormat divisions, so the same structure used in the estimate, the schedule of values, and the owner’s report is the structure used to track cost. That alignment is what lets a project manager move between an estimate, a billing application, and a cost question without translating between systems.

MasterFormat divisions for cost codes and scope tracking.
Scope-level budget vs. actual across labor, materials, and change orders.
Plain-English descriptions alongside division codes for field usability.

Cost visibility

Spend by week, month, job, labor, or materials — on demand.

The payoff is the ability to answer cost questions without rebuilding reports. Project managers can slice spend by week, month, job, cost code, labor, or materials, and owners can see project health without waiting for a spreadsheet to get refreshed.

Weekly and monthly spend views per job and across the portfolio.
Labor vs. materials split, with change-order impact visible inline.
Project health signal that summarizes cost, billing, and scope state.

FAQ

What is job cost tracking for subcontractors?

Job cost tracking for subcontractors is the practice of recording labor hours, materials, equipment, and change orders against each job and each scope so a project manager can answer questions about spend, profitability, and remaining budget at any time.

Does Construction PM use MasterFormat?

Yes. Construction PM organizes scope using MasterFormat divisions so cost tracking stays aligned with how estimates, bids, and owner reporting are already structured in the construction industry.

How does Construction PM capture labor hours from the field?

Foremen enter daily quantities through the foreman view, and Connecteam daily job reports can be imported so field-captured labor hours flow into job cost tracking without re-entry.

Pair job cost tracking with billing.

Once cost is visible, billing is the next step. AIA billing, the billing register, lien waivers, and two-way QuickBooks sync close the loop from spend to invoice to payment.

Explore billing → Book a walkthrough